AGM

Call to order
Chairman Mark Tamblyn called the meeting to order at 7:05. 36 members were present and a quorum was confirmed.
A motion was put forward by Linda McCracken to accept the AGM minutes of October 11, 2017 and seconded by Joanne Sampson-carried.

President’s Report – Mark Tamblyn

1. Thank-you:
   • Executive Dick Ducholke, Kim Coleman, Angela Sielmann, Janice Clary and Don Jeffery
   • Appointed positions: Debbie Wagar, Terry Iceton, Gary Gierlich, Linda McCracken, Terri Draude, Sheila Ducholke, John Wurflinger, Dave Lopushinsky, Rick Felker, Rob Taylor, Janice Manders, Marilyn Tamblyn, Cathy Heatlie, Joanne Sampson, Diane McLeod, Gail Jeffery, Janelle Nunn,
     Pat Lawrence, Mike Carter, and Rob Taylor.
   • Thank-you to our wonderful court hosts
2. Update on new courts:

• City of Penticton motion regarding new courts:  “Penticton City Council Motion 8.4 Pickleball Court Development 88-93 Staff Recommendation: That Council approve the development of 4 pickleball courts in 2015 on a portion of 2965 South Main Street and that council approve the future development of up to 4 additional courts (for a total of 8) adjacent to the courts noted above subject to a funding contribution from the Penticton Pickelball Association; and that council approve the allocation of the SILGA grant in the amount of $10,000 to be utilized to fund a portion of the development of pickleball courts; and further that staff continue to work with the Penticton Pickleball Association on funding partnerships for future Pickleball amenity development. *SILGA-Southern Interior Local Government Association”.
• New Courts Contingency Fund – $26,000 as of 2018, add $5,000 for 2019 for a total of $31,000.  Goal to raise $40,000 in additional funds by tax deductible donations from members and corporations once the site if finalized
• Fundraising committee with Chairpersons Don Jeffery and Kim Coleman will be looking for volunteers, Gary Gierlich and Don Milne have been added to the committee.
• Todd White from the City Parks Department said the Robinson property has reached its allowable maximum density usage of 40% according to Zoning By-Law 2017-08 3.2.2. Mark showed a slide for the 5.0 acres site. This will have to be dealt with.
• Members were asked to sign-up for small group workshops for the representatives of the different clubs and interested members of the community to address all of the needs of and opportunities for the site such as transportation. Access, Greenspace, Aesthetics as well as user Group Interests – October 24 from 2-4pm and Oct. 29 from 6-8 pm.
• Input from the small group meeting will be analyzed and options will be put to the community and user groups to consider in a larger public event such as an open house.

3. Ratings process will be the same as 2018, 3.75 and up activities will require a rating. At the spring AGM we will discuss adding a club rating committee to supplement Brooke’s process.