Spring General Meeting

Spring General Meeting

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Spring General Meeting 2019

Held on WEDNESDAY, APRIL 24, 2019 @ 7:00 PM

The meeting was called to order at 7:00 pm. A quorum was confirmed. There were 102 people present.

A MOTION was put forward by Janice Manders, seconded by Angela Sielmann to accept the amended Agenda as written – CARRIED.
In his opening remarks, Mark Tamblyn welcomed everyone to the General Meeting and introduced the 2019 PPC Board of Directors:
Vice-President Pat Meyer (sanctioned tournaments)
Secretary Angela Sielmann (grants, club records)
Treasurer Don Jeffery (accounting, fundraising)
Director 1 Sheila Ducholke (membership, social)
Director 2 Janice Manders (ratings)
Director 3 Kim Coleman (grants)

a. Update on construction of new outdoor pickleball courts
Len Robson, Public Works Manager and City of Penticton have been very supportive of our quest for additional courts. City council will vote on this issue June 18th. The district has also agreed to paint pickleball courts on the Princess Margaret Secondary school tennis courts. We can create six (6) courts using our portable nets. These pickleball courts will be available to the community when they are not used by the school.

b. Senior’s Center celebration (June 1st)
The club received a request to assist at the pickleball courts with the June 1st Seniors Center celebration. The public is invited. Parking will be restricted at the Seniors Center on June 1st. Please park in the school or church parking lots.

A MOTION was put forward by Angela Sielmann, seconded by Janice Manders to accept the Minutes of the October, 2018 AGM as distributed – CARRIED.

a. Club Insurance change.
Angela Sielmann provided a brief overview of the new insurance package available to the PPC by becoming an affiliated club with Pickleball BC. All members of the PPC will automatically become members of both Pickleball Canada and Pickleball BC. More information regarding this insurance package is available on the Pickleball Canada website.

Don Jeffery presented the Treasurer’s Report.
Petty Cash $ 116.45
TD Canada Trust
Restricted Funds $ 25,709.81
Chequing account 3,904.33
Gaming Grant 54.82
Total $ 29,785.41
A MOTION was put forward by Rick Felker, seconded by Kim Coleman to accept the Treasurer’s Report as written – CARRIED.


1. Program review
The PPC summer program was reviewed on screen. John Wurflinger presented 2018 attendance stats to illustrate that Wednesday drop-in proved to be the busiest program with an average of 36 players present during the session. Based on the stats and the opinions of many members, John felt the decision to cancel Wednesday drop in may not be a fair decision. Mark confirmed that drop is a very important session and agreed to run the new schedule on a trial basis for one (1) month after which he will revisit it for possible revision.

2. Scramolympics
Pat Meyer introduced a new and different program for the PPC called Scramolympics. Scramolympics will run Fridays and teams will have the opportunity to improve their skills. Two (2) ball machines will be available during this session. This program is great for beginners and players of all levels. Sign up will be on the PPC website and there is a 24 player limit.

3. Skill Development
Kim Coleman will manage the lessons (2 or 3) for beginners. Gord Barnes has volunteered to coordinate Youth
Development and the club will work with Gord to form a committee of coaches to develop a program. Skill clinics (3.5) will be held one (1) day per month (Wednesdays) if wanted. A white board showing who is available to Mentor players on that day will be posted on Tuesdays and Thursdays only. It will operate for 1 month to determine if there is interest.

4. Fun Tournament for all club players
Pat Meyer suggested the PPC run a “fun” tournament sometime in June (providing there are courts available). This could be a club social all-day event (all skill levels) with a possible lunch. There will be a nominal fee to enter the tournament. Pat surveyed the group to ascertain level of interest and almost 60% of those present were in favor of such a tournament. The cost would be about $20.00.

Pat is also researching the feasibility of creating/ joining league play with different clubs in the valley (possibly next year). Court time is the biggest issue.

5. Ratings update
Mark T. and Janice M. will continue to work on this system. Skill levels 3.0 -3.5 are self or club rated. Captains will be asked to monitor members during play to determine if the program is the right fit for every member. The objective is to ensure that all players have the opportunity to play with other members at their skill level. For information on self-rating, go to the PPC website for further information.

6. Web Page overview
Marilyn Tamblyn gave a brief overview of the new PPC website (www.pentictonpickleball.ca). The website is not yet live but will be available for registration soon.
Update (April 27): The website is now open for registration.

7. Membership
Sheila Ducholke confirmed that membership registration will be done online through the website using Paypal or credit card. Update (April 27): Paypal is not available at this time and a manual registration system was instituted instead. She did, however, accept manual registrations at the meeting. The issue of member identification has been raised and Janice Manders presented the option of badges (approx. 2” x 1.25”) with a metal clip. Pat Meyer presented the option of a silicone wrist band (more cost effective). Sheila suggested acquiring name tags for court hosts and captains only. The group was surveyed and the majority of those present favoured the metal clip name badges. The executive will review these options for future use.

8. Fundraising
Mark Tamblyn introduced the new PPC pledge form (attached to these Minutes) and encouraged members to pick up a form when they exit the meeting. He would like to collect $25,000 or $30,000 for the construction of the new courts. All donations will be issued a charitable tax receipt.


Spring Social
Sheila Ducholke reminded the group that the spring social will be held on June 9th at Bad Tattoo @ 4:00 pm. The ticket price is $30.00 p.p. and includes pizza and one drink. At the time of these Minutes the online Paypal option to purchase tickets is not available. Sheila will decide how ticket sales will be handled until PayPal is available.

Heart and Stroke Foundation Tournament
Gary Gierlich would like the PPC to participate in a Tournament later in summer (possibly September) to raise funds for the Heart & Stroke foundation. 50% of the proceeds would go to the hospital and 50% to the PPC.
Sanctioned tournament Pat Meyer informed the group of the PPC sanctioned (recognized by PB Canada) tournament to be held July 26, 27, 28. This tournament is an important fundraiser for the Club. Ladies will play on July 26, mixed partners on July 27, men will play July 28. The cost to enter is $60.00 and $10.00 per event (includes a brown bag lunch from the Senior’s Center). If you register you will be guaranteed to play 7 games. Registration is available on the PPC website starting May 3. Volunteer handouts were distributed at the meeting. Anyone who can volunteer for this tournament, please contact Pat Meyer.
Update (April 27): Registration is dependent on PayPal being available.


The meeting was adjourned at 8:55 pm.

Submitted by Angela Sielmann, Secretary
April 27, 2019

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